Who can reach it?
Estimate daily users at the exact spot. For apartments, distinguish one building from a larger portfolio. For work sites, count people present near the machine rather than total payroll.
A guide for property and facilities teams
Is your site ready for managed vending?
The most useful vending plan begins with a real location, a reachable audience, and a workable service route. Use this checklist to gather the facts a property team and operator need before deciding whether a machine belongs in the space.
Request a site reviewBegin with the exact place people would use it.
Building size and employee count are useful context, but neither proves demand at a specific machine. Ask how many people can reach the proposed position on a normal day, when they pass it, and whether they already have a convenient alternative. An apartment lounge used mainly on weekends has a different pattern from a workplace break room used across shifts.
Write down what is known, mark estimates as estimates, and leave unanswered items open. That gives both sides a better basis for a site review than an assumed sales forecast. Hereful assesses each location individually and confirms whether the property's city fits its service route.
Keep the format open until the site is understood. A Smart Cooler, Micromart, Micromarket, or vending machine can have different space, power, access, and service needs. Compare Hereful's formats
What to check before proposing a placement.
Where would it stand?
Identify an indoor position with enough floor and door clearance, an accessible path, appropriate visibility, and permission to use the shared space.
When is it available?
Record the area's actual access hours and any badge, resident, visitor, or security restrictions. Avoid assuming a machine is available 24 hours because the property itself is open.
Can it be powered and serviced?
Locate suitable power, check the delivery route and loading conditions, and identify when an operator can enter to stock or address a machine issue.
What belongs in it?
Collect known requests and site rules. Discuss product categories that fit the audience, then let equipment, supply, and actual usage shape the assortment.
Who can approve it?
Identify the decision maker and any ownership, property-management, insurance, or vendor steps. Confirm equipment, utility, access, and commercial responsibilities in writing.
Bring this to the conversation
A short site brief beats a guess.
A photo and a few grounded notes can make the first review more useful. You can also explain what is still unknown.
- Property: city, venue type, and name of the person authorized to explore placement.
- Audience: realistic daily reach at the proposed spot and the hours people can enter it.
- Placement: photo or description of the indoor space, nearby power, and route from delivery to machine.
- Operations: service-entry rules, product restrictions, and any required property approval.
Apply the checklist to your type of venue.
Office buildings
For a multitenant property, the lobby or other common area, tenant access, and building-management authority determine the review.
Apartment buildings
Resident paths, shared-space hours, approval for the specific building, and service access shape the amenity.
Offices
For a single employer, daily on-site workers, break routines, and facilities policies matter more than total payroll.
Shared workspaces
Member and guest access, changing attendance, shared kitchen rules, and operator approval shape a possible placement.
Industrial facilities
Shift crews, the reachable break area, site rules, and approved restocking access are central to the decision.
Logistics facilities
Distribution and transport sites should distinguish employees from drivers and assess each group's actual access windows.
Gyms
Member access, the indoor footprint, venue-approved products, and service rules guide the fit.
Want to see what Hereful manages after approval? Read about the managed vending service
What if you do not have every answer?
Can we ask for a review before choosing an exact machine?
Yes. Start with the people, possible positions, and property requirements. Equipment selection follows the site discussion; a review does not commit either side to installation.
Does completing the checklist guarantee a placement?
No. Demand, access, space, utilities, service route, approvals, and agreed terms still need to fit the actual property. Hereful will review the information and explain a practical next step.
Share what you know about the site.
Tell us the property's city, venue type, proposed location, and likely users. Include the unknowns too; we will review whether a conversation makes sense.
Request a site review